JOB TITLE:              Payroll & Benefit Specialist

REPORTS TO:           Chief Human Resource Officer

1. JOB SUMMARY / OVERVIEW

Processes and interprets the payroll and benefit programs, performs related payroll, Human Resource and accounting functions; performs other related work as required.

1. PRIMARY DUTIES

Every effort has been made to include all duties; however, the omission of a specific statement of duties does not exclude the duty from the position if the work is similar, related or is a logical assignment of the position.

• Administers payroll processing procedures and maintains supporting files and documentation.
• Processes garnishments as required by law.
• Performs benefits administration to include communicating benefit information to employees, enrolling and terminating employees in plans and approving invoices for payment.
• Maintains employee 403(b) participation data and ensures accuracy of data between payroll systems and 403(b) administrator.
• Assists in maintaining human resource information system records and personnel files.
• File quarterly unemployment report.
• File quarterly 941.
• Process end of the year reports including W-2 and 1095-C.
• Assist with 5500 filing
• Assist in non-discrimination testing of 403(b) plan.
• Maintains copies of current state licenses, DEA certificates and other required documents for all licensed and certified staff. Notifies staff of upcoming expirations of certifications.
• Maintain and conduct all matters in a highly confidential manner.
• Has knowledge of internal HR processes including onboarding and termination
• Perform miscellaneous job related duties as assigned.

• EDUCATION / QUALIFICATIONS
  • High School Diploma
  • Associate or bachelor degree in business or accounting preferred.
  • Minimum of three years experience with payroll processing

1. EXPERIENCE / KNOWLEDGE / SKILLS

• Proven experience with payroll processing.
• Must have the ability to receive, interpret, and follow verbal and written instructions.
• Required to read, write, and speak English.
• Strong computer and systems skills including MS word and excel.
• Ability to manage, organize and prioritize work load.
• Ability to meet deadlines and work independently.

1. PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is required to sit for long periods in front of a computer, occasionally stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include close, distance, color, and peripheral vision, and depth perception.

1. MISCELLANEOUS

• Excellent attention to detail.
• Accepts and is supportive of change.
• Must possess a high degree of integrity and excellent work ethic.
• Accepts guidance and suggestions for improvement.
• Willing to assist and work with others.
• Maintains strict and total personnel and patient confidentiality.
• Complies with PrairieStar Health Center Policy & Procedure.
• Complete all required in-service training.
• Attend all required clinic meetings.